Commission approves new certified-commission-order process for road fund disbursements

The county auditor and highway administration proposed a modified monthly distribution process for road sales tax (CART) receipts and related funds that adds extra segregation-of-duties checks among the treasurer, auditor, county clerk, highway administrator and commission. Staff reported a trial run of the revised steps went well and recommended adoption to improve oversight of monthly distributions. Staff also proposed renaming the historical document used to trigger the distribution from a “certified court order” to a “certified commission order,” noting the older phrase dated to when commissions were commonly called courts. Commissioners approved the process change and the document name update to reduce confusion for future auditors or new judges. Ending: The commission voted to approve the updated distribution procedure and the name change; staff will implement the revised steps for future monthly distributions.