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Board of Aldermen authorizes letter of intent for Budweel Park playground
Summary
At a special meeting June 5 the Board of Aldermen voted unanimously to authorize the mayor to execute a letter of intent with Burns and Jones Enterprises, Inc., for the 2025 Budweel Park playground project and enacted Bill 25-37 as Ordinance 45-58.
The Board of Aldermen voted unanimously June 5 at a special meeting to authorize the mayor to execute a letter of intent with Burns and Jones Enterprises, Inc., for the 2025 Budweel Park playground project and to enact Bill 25-37 as Ordinance 45-58.
The measure advances a preliminary agreement so the city and the vendor can refine a final design and contract. The city attorney told the aldermen that the letter of intent records the parties’ intent to proceed while leaving detailed terms for a later binding contract: "A letter of intent is basically just an agreement between 2 parties. We have done this before to say that we don't have all of the details worked out yet, but we do have the intent to enter into a binding agreement," the city attorney said. The city attorney said the approach is "consistent with the motion of not to exceed the 500,000" and that each party would bear its own costs to select the final design.
Aldermen moved to waive the usual rules and take a second reading the same night, and a subsequent motion enacted the ordinance. The presiding official said the step "will just speed up the process a little bit." The motion to waive the rules was made by Alderman Hills and seconded by Alderman Brightshaft; that motion carried. The final motion to make Bill 25-37 into Ordinance 45-58 was made by Alderman Hills and seconded by Alderman Lang. A roll call vote recorded ayes from Alderman Hills, Alderman Lang, Alderman Rogers, Alderman Brightshaft, Alderman Harrell and Alderman Masring; the motion carried.
According to statements on the record, the letter of intent does not finalize the full design or the form contract for construction. The city attorney said, as design details are worked out, the parties would return to the board with a final design and then enter the city's form contract for the project. The city attorney also said the board previously set a not-to-exceed figure of $500,000 tied to these design and procurement steps.
No further budget breakdowns, timeline for construction, or the mayor’s name were provided in the meeting record. The board adjourned after adopting the ordinance.
