The board unanimously approved a $434,708.58 purchase Aug. 14 for audio‑visual equipment and services to upgrade the commission board and control room. The contract will be awarded to Midwest Presentations, Inc., doing business as CCS Presentation Systems KC, under a state of Kansas contract.

Bill Nixon, who led the agenda review presentation, told commissioners the procurement used existing cooperative contracts and that the intent is to secure competitive pricing while following county purchasing rules. Commissioners stressed the accessibility benefits of improved audio and visual technology, noting the need to ensure remote viewers and people with hearing loss can follow proceedings.

Why it matters: Commissioners said better audio and visual systems will improve public access to meetings, recording quality and the ability to use portable equipment for offsite meetings. Commissioner Allenbrand said updated equipment will help residents both in the chamber and watching remotely.

Procurement details: The motion, made by Commissioner Hanslick and seconded by Commissioner Allenbrand, authorized purchase under state contract number 57375 for $434,708.58. Staff said the procurement used an RFQ and cooperative agreements to identify qualified local providers before pricing and purchase.

Next steps: Facilities and communications staff will oversee installation and test systems. Commissioners asked staff to prioritize reliable performance for both in‑person and remote audiences and to ensure the system can be adapted for future needs.