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Commission schedules work session on per-diem policy and discusses P-card rebates
Summary
Commissioners discussed adopting a purchasing card (P-card) system to centralize county purchases and earn rebates and scheduled a work session Sept. 9 to review per-diem policy changes, including allowance vs. per-diem and overnight-travel rules.
Commissioners discussed modernizing county purchasing and per-diem practices, including using a purchasing card (P-card) to centralize purchases and earn rebate income, and scheduled a work session to develop a per-diem policy.
A commissioner noted many counties use a P-card to streamline purchases and qualify for bank rebates; Jim (county official) said the county's treasurer and clerk have discussed options with local banks. Commissioners discussed the possibility of replacing department-level Amazon cards and consolidating purchases onto a single P-card that returns rebates to the county treasury. The discussion did not commit to a specific vendor but mentioned the common practice of using cards that provide rebates.
On per-diem policy, commissioners agreed to hold a work session on Sept. 9 at 9 a.m. to discuss per-diem details including whether to pay allowances versus per-diem, when per-diem applies (overnight travel vs. day trips) and whether receipts will be required. Jim explained how many counties treat overnight travel as per-diem and day trips as regular expenses; commissioners noted that per-diem checks often require no receipts and are issued in advance in some jurisdictions.
No formal adoption occurred; commissioners asked staff to research options and report back at the Sept. 9 work session.
