Potter County accepts insurance renewal, switches cyber coverage and orders vehicle list review after fleet spike

Potter County auditors and their insurance broker presented an insurance renewal package for the policy year beginning July 1, 2025. The Commissioners Court approved the renewal and accepted the broker'recommended move of cyber coverage from the county pool (TAC) to a separate Lloyd's policy.

Why it matters: The county faces a notable premium increase driven by higher property replacement costs, law enforcement liability claims, and a reported net increase of 13 vehicles on the fleet that pushed auto premiums higher. The court asked staff to audit the vehicle list for potential savings.

Steve Lett, the county's insurance agent, told the court he recommended keeping the county with TAC for most coverage but moving cyber insurance to Lloyd's of London for larger limits and a lower premium and deductible. "We're recommending all TAC except the cyber insurance," he said, and summarized that moving to Lloyd's would yield double the cyber limits for roughly $1,300 less in premium.

Lett also described an overall premium increase driven largely by property coverage rate increases and an increase in vehicle counts: "Our vehicle count has gone from 227 vehicles to 240 vehicles, so a 13 vehicle count increase." He reported that a vehicle scrub reduced some charges, yielding a $1,369 credit.

Commissioners pressed for a vehicle audit after the broker said the net increase is the main reason for an approximately $88,000 jump in premium. "I don't think it would be a bad idea for the court to review the vehicles in our fleet and decide if we actually need that," one commissioner said. County staff agreed to provide a line'by'line comparison of vehicles on the policy now and a year earlier.

The court accepted the broker's recommendation and voted to approve the renewal package as presented; action passed 5''to''0'00. The court also accepted the Lloyd's cyber option and asked the auditor and asset manager to provide a vehicle-by-vehicle comparison via email for further review.

Speakers

[{"name":"Steve Lett","role_title":"Insurance agent","affiliation_type":"business","affiliation_name":"Insurance broker (TAC representative)"},{"name":"Allison","role_title":"County procurement/finance staff","affiliation_type":"government","affiliation_name":"Potter County"},{"name":"Commissioner Coffey","role_title":"Commissioner","affiliation_type":"government","affiliation_name":"Potter County"}]

Authorities

[{"type":"other","name":"TAC (county insurance pool)","citation":"Referenced as insurer for most coverages; cyber coverage proposed to move to Lloyd's","referenced_by":["Steve Lett"]}]

Actions

[{"kind":"other","motion":"Approve insurance renewal report and accept broker's recommendation to move cyber coverage to Lloyd's of London","mover":"","second":"","vote_record":[],"tally":{"yes":5,"no":0,"abstain":0,"absent":0,"recused":0},"legal_threshold":{"met":true,"notes":"Court voted to accept renewal package and cyber coverage option."},"outcome":"approved","notes":"Broker to invoice and staff to provide vehicle comparison; county to remove District Courts building from policy as of 7/1/2025."}]

Discussion vs Decision

{"discussion_points":["Premium increases driven by property values, law enforcement liability claims, and fleet increases","Recommendation to move cyber insurance to Lloyd's for higher limits and lower cost"],"directions":["Asset manager/auditor to provide vehicle inventory comparison to commissioners","Broker to proceed with renewal including Lloyd's cyber option"],"decisions":["Court approved insurance renewal and cyber policy change, 5-0."]}

Clarifying details

[{"category":"fleet_count","detail":"Net vehicle count on policy increased from 227 to 240 since last renewal","value":13,"units":"vehicles","approximate":false,"source_speaker":"Steve Lett"},{"category":"cyber_premium","detail":"Lloyd's cyber option cost and limit vs TAC option","detail":"Lloyd's: ~$15,007.81 for $1M limit and $25,000 deductible; TAC cyber: $17,001.45 for $0.5M limit and $100,000 deductible","source_speaker":"Steve Lett"},{"category":"property_value","detail":"Total property insured value","value":"377000000","units":"USD","approximate":false,"source_speaker":"Steve Lett"}]

Proper names

[{"name":"TAC","type":"organization"},{"name":"Lloyd's of London","type":"organization"}]

Searchable tags

["insurance","cybersecurity","fleet","Potter County","TAC","Lloyds"]

Provenance

{"transcript_segments":[{"block_id":"block_1914.925","local_start":0,"local_end":480,"evidence_excerpt":"Steve Lett. How are you, sir? Good morning. Good morning, commissioners. Good morning, judge. The insurance expires on on 07/01. ... We're recommending all TAC except the cyber insurance.","global_start":1914,"global_end":1970,"tc_start":"00:31:54","tc_end":"00:32:30","reason_code":"topicintro"},{"block_id":"block_2481.7","local_start":0,"local_end":420,"evidence_excerpt":"I don't think it would be a bad idea for the court to review the vehicles in our fleet and decide if if we actually need that. ... I'll get a comparison to Allison.","global_start":2424,"global_end":2447,"tc_start":"00:40:24","tc_end":"00:40:47","reason_code":"topicfinish"}]} ,