The council authorized the city manager to execute a three-year Microsoft enterprise agreement procured through SHI International to cover Microsoft desktop, server and cloud licenses and services. Matt Hayes, the city’s IT manager, said the purchase locks pricing across three annual payments and reflects roughly a 10% increase in licensing over the prior term; user licensing rose in line with staff growth and server/SQL licensing increased due to cloud migrations and on-prem growth.

Hayes explained the agreement covers desktop productivity (Office apps), Windows 11, Teams for hybrid meetings, OneDrive and SharePoint for file sharing, server operating systems and Microsoft SQL database licensing, and security/compliance features in the Government Community Cloud. He told council the three-year agreement smooths price increases and supports the city’s record-retention and data-loss-prevention needs.

Council moved and approved the motion to authorize the city manager to execute the agreement; the transcript records the three-year total as $379,344.06 with payments structured across three annual installments.