City planning staff briefed council on a range of ongoing private development projects and urban renewal agreements, and on the need to locate signed copies of development and reimbursement agreements.

Doug Rucks, city planner, summarized the status of major projects: the Dundee Hotel land use approval is complete and the developer is working through type B permit review; Dundee Terrain (a project on Ninth Street owned by Dundee Outpost LLC/Tom Cody) is processing lot line consolidations and permits and has a development agreement tied to Eighth Street improvements; Olive Branch held a preconstruction meeting and aims to start construction; Cascadia projects have reengaged and continue discussions on stormwater and easements; the old elementary school site has outstanding stormwater easement and ODOT coordination matters; and other private developments such as McDonald's and proposed hotel conversions on Ninth Street await applications or resubmittal.

Staff said they are attempting to locate fully executed copies of several urban renewal development agreements (e.g., Dundee Terrain, SoFar/Willamette Valley Wine Village and TLT rebate for Dundee Hotel). Some agreements submitted to council were available but staff had not yet found signed originals filed by the city recorder. Doug said he will follow up to obtain signed copies and to confirm whether development agreements run with the property or are tied to the developer.

Council and staff also discussed easement and infrastructure questions that may force redesigns on some projects; staff said they will coordinate with the city engineer and the city attorney where needed. No new approvals were sought at the work session; staff said they will return with the status of signed agreements and any items requiring council decision.