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Selectmen readopt purchasing policy with RFP and public-posting updates
Summary
The board voted to readopt an updated purchasing policy that standardizes RFP language, removes a newspaper-only posting requirement in favor of two public places plus the internet, and keeps a $25,000 threshold for larger procurements.
The Town of Woodstock Board of Selectmen voted to readopt an updated purchasing policy that standardizes procurement language and updates public-notice procedures.
During the meeting the board reviewed edits made after consultation with legal counsel. A staff member explained the revised policy replaces prior language that referenced both "bid and RFP" with RFP-only language and removes a requirement that notices be placed in a single newspaper; the policy now directs notices be posted in two public places and online. "That's the standard," the staff member said, summarizing the legal edits.
Board members discussed procurement thresholds. Meeting dialogue referenced a $25,000 threshold for larger contracts. The transcript also mentioned a secondary figure of $2,500 in connection with smaller procurements, using an unclear phrase in the record; the board did not provide additional detail at the meeting. The selectmen moved, seconded and approved the updated purchasing policy by voice vote.
The readopted policy will govern how the town advertises and solicits proposals and the staff member said the language was standardized to align with common municipal practices. The board did not provide a fiscal impact estimate at the meeting.
