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Business administrator reports small year‑end balance; board approves CIP and student handbooks
Summary
The district closed the prior fiscal year with a $9,557.40 expenditure balance and $328,238.50 in unanticipated revenue; the board approved returning $137,795.90 to the city's general fund, ratified capital improvement submissions and approved student handbooks with a commitment to insert the new device policy.
The Summersville School Board received a year‑end financial report Aug. 26 from the district business administrator and approved several administrative items, including the capital improvement program (CIP) submission and district student handbooks.
Business Administrator Katie told the board the district closed the fiscal year with an expenditure balance of $9,557.40 and total unanticipated revenue of $328,238.50. "We are using 200,000 of that additional revenue to use as revenue into this fiscal year," she said, and the board will return $137,795.90 to the city's general fund because unanticipated revenue cannot be spent without appropriation.
Katie summarized year‑end projects the board had previously authorized: projects were approved "not to exceed $468,000," she said, and actual project totals came in at $463,717.17. She reported technology phase 2 at $278,876.07 with orders received and installed except for three Chromebook storage towers due soon; rooftop HVAC replacement at Maplewood is scheduled for completion in the coming weeks; camera server and fire panel upgrades are scheduled for September and October.
The board also approved the district's capital improvement submission to the city. Administrators said the CIP was largely unchanged from prior drafts and that the district removed one Maplewood HVAC item because partial work had already been completed; Katie asked the board to waive rules to allow submission because of municipal deadlines.
Student handbooks for the district's schools were approved by the board. Board members asked how families who had already clicked "I have read the handbook" during online registration would be notified of the new JICJ device policy; administrators said the district will update PowerSchool and the website and send communications to families so the new policy is visible before school opens.
Other district business: the DOE 25 reports were completed and circulated for signatures and will be submitted to the state; the district plans to submit those reports by Sept. 1 and will update the board if the auditor or tax rate changes require adjustments.
Formal actions taken at the meeting included adopting the consent calendar, approving the CIP and approving all student handbooks (with the instruction to insert the newly adopted device policy).
