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Capitol Buildings Planning Commission adopts annual Open Meetings Act resolution
Summary
The Capitol Buildings Planning Commission unanimously adopted its annual Open Meetings Act resolution and discussed how virtual meetings and notice are handled under the law.
The Capitol Buildings Planning Commission unanimously adopted its annual Open Meetings Act resolution and discussed whether its notice language covers virtual meetings.
Shauna Casebier, director, Legislative Council Service, told commissioners that “this action is taken annually by the Capitol Buildings Planning Commission pursuant to the requirements of the Open Meetings Act.” The commission voted to adopt the 2025 resolution after a motion and second were offered and no objections were recorded.
The discussion focused on whether the resolution needed separate language to authorize virtual meetings. Anna Silva, General Services Department, presiding, said the meeting notice for this session indicated it would be a video conference. Shauna Casebier said she did not believe a separate resolution was required and noted the resolution allows the commission to indicate on an agenda how a meeting will be convened.
Representative Armstrong, a panel member attending her first meeting, said she had driven to Santa Fe because she had not realized this session would be held solely by video. “I drove to Santa Fe thinking I had a meeting in the capital at 03:00 today until I got the link from Michelle,” she said, asking the commission to make future notices clearer when meetings are virtual.
Michelle Roberts, staff for the secretary, explained that most meetings historically have been held in person and that today’s remote format was the preference of the chair. “In the past, most of our meetings have been or most of the commission's meetings have been in person, and I think, it was the preference of, the speaker that this be virtual today,” she said.
The commission recorded no changes to the core language of the resolution at the meeting. Commissioners said staff will improve communications about whether future meetings will be in person or virtual.
The resolution adoption took place near the start of the meeting; the agenda then moved to master planning and statewide inventory matters.
