Finance committee recommends 9-year Workday labor subscription totaling $180,090

The Lee's Summit Finance & Budget Committee voted Sept. 3 to recommend that the City Council authorize a nine‑year Workday labor optimization subscription for a not‑to‑exceed total of $180,090, with $21,001.74 budgeted in fiscal year 2026. The committee's recommendation will go to full council for final approval.

Assistant City Manager Donna Lake said the subscription covers scheduling enhancements for several departments, including airport scheduling, police scheduling modifications and parks scheduling. "This is really truing it up over that 9 year time frame because that's how we, stacked the Workday contract in general," Lake said. She told the committee the $21,001.74 is the annual amount budgeted in FY26 and the cost will escalate over the nine‑year term.

Lake said the change reflects how the original Workday contract was structured and aligns the labor optimization subscription with the city's multi‑year procurement for the system. No additional dollar amounts beyond the nine‑year total and the FY26 budget line were presented at the committee meeting.

The committee moved the item to full council with a recommendation of approval; the committee vote recorded "Aye" from Chair Shields, Mayor Pro Tem Tim Lopez and Council member Funk. The council will consider the ordinance authorizing the city manager to execute the order form and any subsequent documents subject to future fiscal year budgets.

If approved by council, the city manager would be authorized to execute the Workday order form number 00491342 and related documents for the subscription period.