Committee extends RFP proposal deadline to Oct. 10 after inquiry timing conflict

The Airport and Parking Committee voted to extend the deadline for submitting proposals for the open request for proposals (RFP) from Sept. 29 to Oct. 10. The committee approved the change after members said the RFP’s current schedule required potential bidders to submit questions and proposals on the same final day, which committee members said was impractical. "They're both September 29, which does not work," the committee chair said, adding that potential bidders who submit inquiries would not be able to finalize proposals the same day. The chair proposed an Oct. 10 deadline and opened the floor for discussion. Committee members raised the process for answering bidder inquiries. Michelle, a staff member, said the RFP states responses to inquiries will be provided in writing by Sept. 29 and that the committee historically has posted answers on the website following a question-and-answer session. The chair said she had not anticipated a live conference call and noted there was no ordinance requirement she had read that mandated a question-and-answer call. One committee member said a call was unnecessary if procedures were followed and answers were posted on the website. After a motion to extend the proposal deadline to Oct. 10 and a second, the committee took a roll-call vote; multiple members recorded affirmative votes and the chair announced the motion passed. The committee also noted that the RFP’s stated date for providing written responses would need to be adjusted to align with the extended submission deadline. The meeting record does not specify the RFP subject, the total number of proposals expected, or whether the committee scheduled a public conference call; those items were described as "not specified" in the minutes. The extension applies to the date proposals must be submitted; the committee did not adopt additional changes to the RFP wording during the meeting.