The affordable housing advisory board subcommittee agreed on a schedule to develop a project‑based request for proposals and recommended an early City Commission check‑in so any land donations or city incentives can be confirmed before the RFP is finalized.

Leah (Staff member) read the subcommittee’s objectives and timeline and said the group will aim to recommend a special Affordable Housing Advisory Board (AHAB) meeting in December 2025 to approve an RFP concept, hold a February work session on goals and strategies, finalize RFP specifics in March, gather AHAB feedback in April, take a final product to AHAB in May 2026 and release the 2027 RFP and NOFO in June 2026. “So the proposed timeline is, so in December 2025, to recommend a special meeting of the Ahab to discuss the initial proposal and, get initial, approval from the Ahab to move forward with an RFP concept,” Leah said.

Why it matters: subcommittee members said early Commission engagement is needed because donated land or promised incentives can take months or years to secure and could change what is feasible to include in the RFP. Beth (board member) asked, “Do we need to clarify within the timeline, like, when we're going to the commission for approval?” and members discussed presenting to the City Commission soon after AHAB approval so departments and elected leaders can signal whether they will support land donations or incentives.

Leah said she would try to get a presentation on the January City Commission agenda to provide that early signal. “I will see about getting something on the January agenda,” Leah said. Subcommittee members noted that past land donations for affordable housing had taken as long as two years, which could affect whether a project can realistically be completed under the proposed RFP schedule.

The discussion distinguished three types of activity: discussion of options and constraints (what land and incentives might be available and how long approvals can take), direction/next steps (subcommittee will ask AHAB to approve moving to an RFP and to present to the City Commission in January), and formal action (none — the meeting record notes that no binding vote or approval occurred at this session).

Next steps listed by members included adding the January presentation to the subcommittee timeline, circulating a list of city‑owned parcels for early feasibility review, and keeping the AHAB and City Commission informed as the RFP draft moves toward a June 2026 release. The subcommittee’s regular AHAB calendar items include an AHAB meeting on Sept. 11 and a subcommittee reconvening Sept. 17 for deeper review of RFP examples.