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County awards on‑site records digitization contract to US Imaging
Summary
The commission approved a contract award to US Imaging to perform on‑site scanning and digitization of county recorder records; the contract was chosen after a competitive process and the county prioritized on‑site service.
Grand County commissioners approved the selection of US Imaging to perform an on‑site digitization project for the County Recorder’s Office. The motion (Commissioner McCurdy; second Commissioner McCandless) passed unanimously.
Recorder Gina Nelson told the commission the county solicited bids for records digitization and received multiple proposals; only one vendor proposed the required on‑site scanning approach and the Recorder’s Office recommended that vendor to preserve chain-of-custody and avoid transporting original records off site. Commissioners and the recorder discussed project timing and the county confirmed budget authority for the project in the current fiscal year.
The contract will digitize historic and current records to support records management and online access. Commissioners expressed support for on‑site scanning for security and access reasons and asked staff to return following execution with project timelines and milestones.
Ending: The commission voted unanimously to award the contract to US Imaging and directed the Recorder’s Office to provide a project schedule and updates during implementation.
