The Human Relations Committee confirmed final logistics for the humanitarian award presentations that will take place at the City Commission meeting on Feb. 22, with recipients asked to arrive by 5:05 p.m. ahead of the 5:15 p.m. start.

Committee members said the commission will open with the formal call to order and a recognition of the police chief; the humanitarian awards will follow that recognition and precede the consent agenda. Committee members agreed to present short nomination excerpts at the dais and to take group photos with award recipients after each presentation.

The committee reviewed a press release written by Maya (press release author). Committee members said Maya included nomination excerpts and quotes from nominators and recipients; committee staff will circulate the press release to members and to select local outlets ahead of the Feb. 22 meeting.

On who will speak, committee members assigned roles: one committee member will introduce the award and read the award criteria, Katie (committee member) will present the segment about recipient Lauren, another committee member will present Michael, and Tia (committee member) will present Youth Works. Joan (committee member) was asked to moderate the podium flow so recipients come forward in order and do not interrupt the commission's pacing.

Committee members discussed the presentation order and agreed to follow the order described in the press release: Lauren (youth category) first, Michael (adult category) second and Youth Works third. The committee also confirmed that photographs will be taken on the dais with the commission and that committee members should arrive early enough to coordinate pictures and hand plaques or flags to recipients.

The committee noted it had sent letters to the award recipients and will follow up by email to remind nominees and nominators of arrival time and logistics. Staff said they had been blind-copied on distribution of the press release and will re-send it to the committee for reference.

No formal policy or ordinance changes were proposed during the logistics discussion. The committee's decisions were procedural: scheduling, who will present each honoree, and how awards will be staged at the City Commission meeting. The committee did not take a recorded formal vote on those presentation assignments during the discussion.

Looking ahead, the committee asked staff to confirm final press contacts and to circulate any final script snippets so presenters can practice their short remarks ahead of the Feb. 22 meeting.