Public Works presented the city's FY26 vehicle and equipment procurement plan at the July 14 work session and said staff will return to council with consent items to authorize purchases. Shane Keesall said lead times for new vehicles are long and that early ordering is necessary to equip new and existing staff.

The staff memo attached to the agenda lists specific makes, models and the condition and mileage of vehicles slated for replacement. The plan includes six additional patrol vehicles for the Police Department (to equip officers hired in recent years), several detective and administrative replacements, three replacement vehicles and three additions for Parks and Recreation, one additional vehicle for Development Services, and assorted Public Works equipment including a mid‑size dump truck, a John Deere midsize tractor with loader, and a replacement Crackco crack seal machine. Keesall said the general‑fund portion of vehicle purchases, including upfits and equipment, is about $1.35 million and that HEERF (Highway User Revenue/HEERF referenced) purchases for Public Works total roughly $370,000.

Staff said it plans to use state cooperative contracts and Sourcewell procurements when available. Fleet supervisor Brian Gleave clarified timing and model years when council members asked about 2024 versus 2025 model designations, saying the procurement quotes sometimes reference 2024 models while final deliveries will be 2025 or 2026 model years; he said "they are all new." Keesall said cooperative contracts often yield lower prices because of economies of scale.

Council members asked about resale proceeds: staff said proceeds from sales of retired vehicles are returned to the originating fund (for example, general fund revenues or HURF/HEERF where the vehicle was paid). Keesall said staff will present purchase authorizations on the consent agenda in the next few weeks.