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Sanger council adopts 4-year email retention policy with automatic deletion
Summary
The Sanger City Council unanimously approved Resolution 2025-09 establishing a four-year retention and automatic-deletion rule for city email accounts and guidance on longer retention and convenience copies.
The Sanger City Council unanimously approved Resolution 2025-09 on July 21, 2025, adopting an electronic mail records retention and destruction policy that sets a four-year automatic deletion period for city email accounts. City officials said the policy requires city-managed email accounts to be set up so messages older than the retention period are deleted automatically. Council members were told convenience copies should not be kept longer than the policy allows, and that if an email needs to be retained beyond four years — for example…
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