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Tillamook County advances CAO pay tables; commissioners raise questions about indirect‑cost allocations
Summary
The board reviewed recommended pay table placement for the new Chief Administrative Officer role and flagged the need to reconcile central services costs across departmental budgets; staff noted a software rollout and a Friday agenda item to adopt pay tables.
Commissioners discussed recommended pay table placement for the county’s new Chief Administrative Officer (CAO) role and raised questions about how central services costs will be allocated across funds.
Mitchell, a county staffer, told the board a Troop compensation assessment provided three pay options and that staff prepared pay tables for the CAO to appear on the upcoming Friday agenda. "Troop gave us 3 different options to think about," Mitchell said, describing low, middle and high ranges; commissioners expressed support for a middle range as a starting point while noting statewide market factors and that pay tables for other executive roles will be reviewed as part of a broader compensation study.
Several commissioners emphasized this is an initial placement that may change after a full classification and wage study. Commissioners said the CAO role is new and requires investment so central services can manage countywide administrative responsibilities.
Board members and department leaders also discussed indirect‑cost allocations. Chris (a department representative) said the Road Department currently pays about $303,000 into the county’s indirect cost pool and that central services usage should be reflected equitably across funds: "The road department is currently paying $303,000 to, our indirect cost to the general fund," he said. County staff acknowledged the distribution is currently opaque and noted that a new financial management software rollout aims to clarify indirect‑cost calculations.
Sean (treasury/finance staff) said the new software will use actuals and activity counts to make indirect allocation formulas more transparent. Commissioners asked staff to include short‑term adjustments where necessary and to revisit allocations as central services roles and billing practices evolve.
Next steps: pay tables for the CAO and other operations classifications will be presented on the Friday agenda for formal action. Staff will begin implementing the new financial software to clarify indirect‑cost allocations and return to the board with proposals for any needed adjustments.
