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Board clears one‑time funding for short‑term rental setup; IT subscriptions and Almentum transition approved for review
Summary
The board’s budget committee recommended one‑time funding to implement the short‑term rental (STR) licensing program and supported IT’s phased funding for a new property and taxation system and parallel Almentum implementation.
Public works and IT staff presented mid‑year requests tied to program launches and systems modernization. Public works asked to appropriate $24,310 for ongoing costs and $33,000 for one‑time costs to implement a new short‑term rental licensing program; those amounts cover Accela setup for tracking fees and a host‑compliance onboarding fee. EBC recommended funding both the one‑time and ongoing elements as one‑time in 2025 and considering ongoing costs in the 2026 budget cycle. A public works representative said the STR program fees are designed to cover program costs and that delaying the ongoing funding would push back the planned April program start date.
IT requested $500,000 ongoing for an annual subscription to the property and taxation system and an additional $750,000 to be used over three years to run the Almentum program in parallel during transition. EBC recommended funding the 2025 allocation and having IT request ongoing funding as part of the 2026 budget cycle.
Why it matters: staff said Accela and host‑compliance setup are prerequisites to issuing enforcement letters and starting STR licensing on the schedule assigned by the board. The board’s interim approach—funding setup as one‑time—attempts to balance near‑term implementation needs with caution about permanently adding new ongoing expenditures without broader budget ranking.
Outcome: EBC recommended approving both the one‑time Accela/host‑compliance costs and initial IT transition funding for 2025, with ongoing costs to be considered in the 2026 budget process. Board members agreed to advance the EBC recommendation to the Sept. 9 public hearing.
