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Commissioners approve County Clerk's FY26 preservation and archival plan
Summary
The court approved the County Clerk's FY26 Preservation and Archival Plan, funding continuing digitization and a new premium restoration project for probate minute books and deed book volumes dating from the 1870s.
Grey County Commissioners Court on Aug. 12 held a public hearing and approved the County Clerk's FY26 Preservation and Archival Plan, which funds ongoing digitization and a premium book restoration project for historical records.
County Clerk Michelle Gilly presented the plan and described continuing preservation and digitization work. She said staff have scanned 434 volumes to date and indexed 194 volumes; current work includes indexing and imaging of deed-of-trust books, state and federal tax liens, abstracts of judgment, mechanics liens and LP volumes. "To date, there's 434 volumes have been scanned, a 194 volumes have been indexed," Gilly said.
The plan proposes a premium restoration project to complete work on probate minute books volumes S through Z and deed book volume D; the Clerk told the court these record volumes date to the 1870s and would receive mending, deacidification, encapsulation, rebinding, scanning and public access processing.
Commissioners praised the archival work as beneficial to property research and county operations; one commissioner cited recent use of archived materials to resolve an easement question dating to 1962. After the public hearing was adjourned, the court approved the FY26 Preservation and Archival Plan on a motion by Commissioner McKinney with a second by Commissioner Wingo.
Why it matters: The plan finances preservation of historical legal records that county staff and residents use for property research, easement resolution and genealogical and historical study. The restoration work aims to stabilize fragile volumes and make images and indexed records available to the public.
Details: The plan is funded from a dedicated archival fund established for record preservation; the approved work continues existing digitization and adds the premium restoration project noted above. The public hearing produced no public comments.
