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Sweet Home council approves I Work Systems contract to replace OpenGov for asset and code case management
Summary
Council voted 4-0 to approve a contract with I Work Systems to provide asset-management and code-enforcement software after the city found its 2023 OpenGov implementation nonfunctional; first-year cost $55,100 and $33,000 annually thereafter under a four‑year agreement.
Sweet Home City Council voted unanimously to approve a new contract with I Work Systems to provide asset-management and code-enforcement software for the city.
Staff told council the existing 2023 contract with OpenGov, expiring 06/30/2026, never became functional despite extensive internal work and vendor cooperation. The staff presentation said the city issued a request for proposals, received three responses, and ranked proposals on functionality, pricing, ease of use, integration with the city’s ArcGIS system and implementation speed. "I Work Systems scored the highest," staff said, and the recommended contract will automate workflows, centralize code case management and build an asset inventory for roads and utilities.
Officials cited the financial terms at the meeting: approximately $55,100 for the first year to cover implementation and $33,000 annually thereafter over a four‑year term, with delayed billing to allow implementation to begin earlier. Staff said the proposal is less expensive than continuing the current OpenGov contract.
Councilors asked clarifying questions about cost savings and user communication. One councilor summarized: "You're gonna have a better service, you're gonna have better communications with that, and it's gonna cost us less money." The council then made a motion and voted; the record shows four ayes and no nays.
The council’s action approves contracting authority to move ahead with I Work Systems and directs staff to implement the system and integrate it with existing infrastructure. The motion passed with a unanimous vote; the meeting record did not list a public dissenting opinion.
