The board discussed a proposed joint‑maintenance agreement July 22 between the Pueblo West Metropolitan District and River of Grace Church for the church’s adjacent parking lot off Spalding. Sean Runners, director of operational support, presented the draft agreement and outlined routine responsibilities — trash pickup, sweeping, minor pothole repair, seal coating, striping and periodic detention‑pond sediment removal — and raised mechanisms for coordinating larger capital items.

Operational Support told the board it expects to take the lead on large maintenance projects for efficiency and procurement compliance but said it would work with the church on contractor selection, provide cost estimates and discuss phased repayment or cost‑sharing arrangements for high‑ticket items such as asphalt repairs. Runners said the district could bundle district maintenance solicitations with the church’s scope to achieve better unit prices.

The board discussed potential conflicts of interest, procurement transparency and whether the church should participate in solicitation committees. Directors emphasized flexibility: the church can suggest vendors and be part of the review, but the district would likely manage procurement and inspection to preserve consistency across district projects. Staff also noted the option to phase payment or amend the agreement if the church could not immediately fund its share of a larger repair.

Why it matters: The agreement would formalize a shared maintenance framework for a public‑access parking area and reduce ad hoc requests; clear roles and procurement safeguards could limit future disputes and ensure consistent service levels.

Next steps: Staff will respond to the church’s written comments, adjust the draft for clarity on procurement, and return a revised agreement to the board for potential action.