Coryell County officials weigh integrated records software to link courts, clerk and sheriff
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Summary
Commissioners and staff discussed beginning an exploratory phase to evaluate integrated software suites for records sharing across county offices, noting high price tags for full replacements and potential short-term pilots to improve data flow.
CORYELL COUNTY — County officials at a budget workshop discussed exploring integrated software to connect case management, clerk records and other departmental data and reduce manual transfers between systems.
Officials described the county’s current state as a patchwork: the auditor’s office uses an eDoc financial suite while case-management software and other department systems are separate, requiring staff to log into multiple systems and manually transfer documents. A county official said existing bridges — for example, data transfers with Copperas Cove Police Department — have reduced duplicate work but that broader integration could improve accuracy and efficiency.
Why it matters: Officials said integrated software would make it easier to share official deed records, case files and permit information across agencies, potentially speeding criminal and civil case processing and reducing re-entry errors that cascade across departments.
Speakers cited vendor examples and costs. Commissioners referenced Tyler Technologies’ Odyssey platform as a prominent vendor in Texas and noted a past Travis County upgrade that they said exceeded $10 million. Officials emphasized they were not seeking a large, immediate implementation; instead, they proposed an exploratory phase and targeted pilots for “lower‑hanging fruit” that could cost in the low tens of thousands of dollars.
County staff clarified technical details during the discussion: when participants said “eDoc,” they meant the company that sells multiple software suites, and different departments use different eDoc products (financial vs. case-management suites). Presenters stressed that procurement would need to evaluate separate suites, integration options, and recurring maintenance fees.
No procurement decision was made. Officials asked county staff to investigate options, price ranges and possible pilot projects and to return with more-detailed proposals for the commissioners to consider in a future budget cycle.