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Court authorizes RFP for county employee health care; firms asked to address fiscal vs. calendar-year deductible issue
Summary
The court authorized issuance of RFP 2025-03 for county employee health care, with instructions to require proposals to address the county’s deductible/calendar-year timing and allow for negotiation on plan-year alignment during contracting.
Coryell County commissioners authorized the issuance of RFP 2025-03 seeking proposals for county employee health care and asked that respondents explicitly address a timing issue: the county’s current deductible and out-of-pocket calculations are on a calendar-year basis while county fiscal or contract-year timing may differ.
Commissioner Weddell moved to authorize issuance of the RFP subject to final edits by the county attorney and treasurer; Commissioner Basham seconded and the motion carried by voice vote. County staff described a last review (versioning) of the draft RFP and said they would add a paragraph on the proposal schedule (attachment B) that lists specific coverages in the current plan and asks proposers to indicate whether they will continue or eliminate those items.
Court members discussed how to instruct proposers regarding deductible timing. Staff recommended asking bidders to show pricing for the county’s current schedule and to propose options for moving to a fiscal-year alignment at contract negotiation if necessary; the court agreed that proposals should address the calendar/fiscal-year difference so proposals can be compared consistently.
Why it matters: RFP responses will determine health-benefit options for county employees and could affect premiums, deductibles and plan-year administration. The court requested that the treasurer and county attorney finalize language before publication so proposals are comparable and include explicit instructions about how deductible timing should be addressed in bids.
Next steps: County attorney and treasurer to finalize the RFP text; staff to publish RFP 2025-03 and accept proposals per the schedule in the issued document.
