Coryell County approves $1,358.88 payment to TimeClock Plus to restore timekeeping hardware

Coryell County commissioners voted May 16 to pay an overdue invoice to TimeClock Plus LLC totaling $1,358.88 to restore timekeeping hardware and permit vendor support. Commissioner Weddle moved to pay invoice INB00407698 and Commissioner Matthews seconded; the motion carried on a roll call vote.

Why it matters: the county uses TimeClock Plus for timekeeping across multiple departments; staff described the system as widely used and said departments have been "Band-Aid"ing local issues without central vendor support. The vendor previously restricted service because of the unpaid invoice, staff said, and county officials argued paying the outstanding amount would allow the vendor to re-engage to fix configuration and reporting issues.

Staff described operational need for the system: kiosks and mobile apps are used by several departments, including the sheriff's office and public works, and the county lacks an alternative enterprise-wide timekeeping system ready for immediate deployment. Staff said the hardware and automatic failover setup exist at some locations but require vendor assistance to reconcile department-level payroll banks and closeout procedures.

The motion passed; the court then conducted a roll call vote. The minutes show the invoice number (INB00407698) and amount ($1,358.88) as the subject of the motion. After the vote, staff planned to engage the vendor to resolve outstanding configuration problems and to evaluate renewal or alternative systems in June based on department feedback.

The decision to pay was described by a commissioner as a pragmatic step to restore vendor support while the county determines whether to continue with the current vendor or seek alternatives.