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Court schedules workshop with TimeClock Plus after questions about licenses, hardware and department rollout
Summary
Commissioners discussed renewing the TimeClock Plus contract, asked for a technical workshop to resolve license counts, geofencing and rollout plans, and scheduled a June 3 workshop with the vendor.
Coryell County commissioners discussed whether to renew the contract with TimeClock Plus for timekeeping and agreed to host a vendor workshop to resolve technical and licensing questions before signing a renewal.
Commissioner Matthews recommended a one-year renewal only if outstanding issues are fixed; commissioners raised several operational questions including whether the stated 169 registered employees in the vendor proposal are current, whether hardware is paid, geofencing parameters for mobile clock-ins, and whether sheriff’s office patrol and investigator staff can use mobile logins.
Staff reported the hardware bill has been paid and that TimeClock Plus representatives previously offered remote technical support or an on-site technical team. Commissioners discussed cleaning up the registered-employee list to avoid paying for departed personnel and confirmed the per-employee licensing figure in the vendor proposal was shown as $31.16 per year in the materials under review (the transcript reflects that figure during discussion). Commissioners voted to schedule a workshop; a motion to set a workshop with TimeClock Plus on June 3 at 1 p.m. carried by voice vote.
Why it matters: county leaders said the system would save staff time, especially for payroll processing, but they want assurances about geofencing, authorized mobile clock-ins, the actual employee count used in pricing and training support before committing to a multi-year contract.
Next steps: TimeClock Plus to meet with county staff at a June 3 workshop to answer technical questions and help the county finalize the registered-user roster prior to any contract renewal.
