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Assessor seeks large reassessment contracts; council to advertise higher number, revisit after bids arrive
Summary
Boone County Assessor presented proposed contract amounts for countywide reassessment work — including a $685,000 estimate for vendor reassessment services and a proposed $475,000 figure for the cyclical/contract line — and the council agreed to advertise a high estimate and revisit the lines after RFP responses arrive.
Boone County’s assessor briefed the council during the budget workshop on two major assessment contract lines that the office anticipates rebidding.
The assessor said the real‑property reassessment RFP is posted and closed for pickup; staff do not yet have final contract amounts and recommended that the council advertise the assessor’s budget using a conservative (higher) estimate so that final awards or adjustments do not require additional appropriations. The assessor supplied comparative analyses showing what an in‑house staffing model would cost versus contracting the work; the vendor contract was estimated in briefing materials at approximately $685,000 for certain reassessment work, while a separate cyclical assessment contract was estimated in the materials at about $475,000. The assessor said those numbers are placeholders while bid responses are evaluated and that the county should expect to see final contract figures by September.
Council members pressed for detail on staffing and workload. The assessor’s materials compared Boone County parcel counts and assessor staffing with neighboring counties (Hendricks and Hamilton) and showed that contracting can be materially less expensive than hiring the additional in‑house staff needed to perform the same workload. The assessor noted continued strong parcel growth — from about 38,356 parcels in 2020 to approximately 43,500 in 2025 — and said that new construction filings and required personal property filings continue to drive workload.
Councilors and staff agreed to advertise the higher contract estimates so the assessor can proceed with the advertised budget; the assessor will return to the council when RFP results are available and the actual contract amounts are known. The council approved the assessor’s non‑salary budget lines at the workshop with the understanding that the specific contract lines could be adjusted in September once bids are in hand.
