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La Vergne workshop previews $1.3 million in street work, fleet and equipment purchases, and several contract amendments
Summary
City staff presented consent-agenda items including LED field lights ($166,878), a sewer camera truck ($323,775.75), five police vehicles, in-car equipment and upfits, software and professional services amendments, mitigation-credit purchases, and park and sewer contract adjustments ahead of formal board action.
City staff presented a large consent agenda at the Aug. 5 workshop that included planned capital purchases, contract amendments and professional-services renewals scheduled for board approval.
Major items presented included a Sourcewell contract to replace the football field lights at Veterans Memorial Park with LED fixtures for $166,878 (budgeted from the parks capital projects fund) and a Sourcewell purchase for a Ford Transit F-350 sewer line camera truck priced at $323,775.75 to be paid from the sewer department budget. Staff said the police department will acquire five state-contract vehicles priced at $44,876 each (delivery delays of 8 to 12 months were discussed) and related upfitting and equipment purchases: per-unit outfitting at $2,899 (total $14,004.95), and in-car video systems and laptop computers with a total presented price of $81,004.86 for fleet equipment.
The agenda also included a budgeted purchase of IGM Grama budgeting software from Virtosoft LLC for the finance department, a CivicPlus consolidated statement of work and renewal for the city website at an annual cost of $42,004.93 (work to begin 07/01/2026), and an annual economic-development services agreement with NaviRetail Inc.
Staff presented contract amendments: Amendment No. 5 with Reagan Smith Associates for design-phase work on the South Waldron Road widening project (additional services ~ $48,000), and Amendment No. 2 with Johnson, Mirmiran & Thompson (JMT) for additional right-of-way acquisition services for the South Waldron project (requested increase $155,662 plus $43,005.62 for surveying rework). Reagan Smith agreed to reimburse the city for the JMT-related costs, staff said.
Other items: a Christmas Creek Mitigation Bank credit purchase required for environmental permitting for the Blair Road West expansion project; a modification to the Brookside Neighborhood Park construction contract for $10,106.25 (partially offset by TDEC); and final Change Order No. 4 with Isengard Construction Group for the 2019 interceptor improvements, reducing the contract by $51,305.67 to a final price of $2,918,808.69 (the project had been budgeted at $3,000,000).
GetRescue 911 dispatch staffing services were presented as a professional-services agreement covering three communications specialists at a total contract amount of $206,400, with $26,400 due at contract signing. Staff also presented a pre-professional services agreement with NaviRetail Inc. for economic development leads and an agreement for the University of Tennessee to supply emergency equipment and installation for new police vehicles.
Street paving and striping for FY2026 was presented with a total cost of $1,287,475; staff noted the adopted budget allocated $1,160,000 and said they would monitor final bids and seek a budget amendment if necessary. Staff answered questions about delivery timelines for vehicles and noted typical auto-industry delays of 8 to 12 months.
All items were presented on the consent agenda during the workshop; the transcript records presentation and questions but does not show final roll-call votes on these items during the workshop.
Details and exact contract documents will be considered as part of the board's consent agenda at its next formal meeting.
