IT reports small shortfall in 9‑1‑1 CAD upgrade estimate, flags $22,700 tied to volunteer fire departments
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Summary
Brazos County IT said a previously submitted estimate for the 9‑1‑1 computer‑aided dispatch (CAD) upgrade will be short by about $520 and that approximately $22,700 of the quoted cost is attributable to volunteer fire departments; the county and the VFDs had not yet resolved who would cover that portion.
Eric Caudle of the county IT office informed the Commissioners Court that the submitted estimate for the 9‑1‑1 CAD upgrade will be slightly short of the required amount and that a portion of the project cost applies to volunteer fire departments.
Caudle said the figure the county submitted “will be $519.56 short.” He also told the court that the total estimate includes roughly $22,700 that is “directly attributable to the VFDs, volunteer fire departments,” and that it was unclear during the meeting whether the county would cover that cost or whether the volunteer fire departments should pay their share.
Why it matters: CAD systems are central to 9‑1‑1 dispatch operations and funding arrangements affect whether the county covers countywide upgrades or passes costs to participating agencies. Caudle asked the court to note the shortfall and to clarify responsibility for the VFD portion ahead of final procurement.
Discussion and next steps: Commissioners asked clarifying questions during the presentation. Caudle requested an additional appropriation to cover the $519.56 shortfall and raised the $22,700 VFD allocation for later allocation decisions. The transcript does not record a final decision on who will pay the VFD share or an immediate appropriation being approved.