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District 128 to strike COVID-era public comment language from meeting guidelines
Summary
Staff proposed removing COVID-era language that stated board would include emailed correspondence in board packets; committee members agreed the language is obsolete and the procedure update will be published for transparency.
District 128 staff presented an update to the board meeting public participation guidelines to remove language added during the COVID era that stated emails or written correspondence would be included in the board packet.
Mary (staff) explained that during virtual meetings in the COVID period the district received significant public comment via email and had temporarily included written public comments in packets; that practice is no longer routine and the COVID-specific language is now obsolete. Mary and Mark (staff) said the item is a procedural correction rather than a change to board policy and that procedures do not require a formal board vote; staff brought the change to the committee for transparency.
Committee members acknowledged the clarification and asked for the updated procedure to be shared publicly so the community understands the change. Staff said the language will be stricken from the guidelines in the packet and that the updated procedure would be posted in a transparent manner; no formal board action was taken at the committee level.
