Officials recommended purchasing a new copier model “2620” with an included maintenance agreement after repeated reliability problems with the existing machine.
“We added the maintenance in there because the the last few years, we haven't had maintenance on our copier thinking that we might be able to it would be cheaper. I don't think it was. And it sure wasn't efficient at all, because we've been calling the day, print people out here every 2 to 3 weeks because something keeps happening to this printer,” a staff member said, describing frequent service calls. The staff member added that, with dispatch having moved, the office no longer has a second machine to use when the primary copier fails: “With dispatch moved over there, we no longer have that second machine to go to if if this will break down.”
A participant asked for clarification that the agenda item covered the purchase of the machine and the maintenance agreement. “Is this the purchase of the machine, the 2620, with the agreement in it, with the maintenance agreement in it. Is that correct?” the participant asked; a staff member confirmed, “Okay. Yes. Alright.”
Meeting record: a motion to participate in the purchase (amount stated in the transcript as $2,620) was solicited during the discussion but the excerpt does not record the mover, second or any vote outcome. The transcript does not show a completed purchase vote in the provided excerpt.
Why it matters: officials said recurring breakdowns and the loss of a backup copier have reduced operational efficiency and that a maintenance contract is expected to reduce service interruptions. The transcript contains no follow-up schedule or vendor name in the provided excerpt.