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Commissioners discuss replacing canceled county card and tightening single-card controls
Summary
Officials discussed canceling a credit card in a former employee’s name, whether to issue a new card, and the need for single-card custody and receipt controls for expedited purchases.
County officials discussed replacing a canceled county card that had been in a former employee’s name and the need to centralize custody and recordkeeping for a single county payment card.
The issue matters because the card is used infrequently for expedited purchases but requires clear tracking and receipts to maintain fiscal controls.
Officials said a card previously issued in "Karen's" name had been canceled and that the county needs a replacement for occasional expedited purchases. A county official said the card functions as a way to expedite transactions that cannot wait for standard procurement processes and emphasized the need for journal entries and invoice controls when the card is used.
"My only request is singular card, positive control over, you know, and tracking over who's using it or who has used it and, of course, invoices like that. Takes it out and make sure that whoever takes it out, has to bring it back along with the receipt," an unnamed county official said. Participants agreed staff would coordinate to determine whether custody of the replacement card should remain in one office or be moved, and to finalize internal procedures for usage, receipts and journal entries.
The transcript records a motion and second on a related renewal item earlier in the meeting (motion carries), but no formal vote specific to the credit-card policy change was recorded in the excerpt provided.
