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Titus County approves county clerk records-archive plan for 2026
Summary
The county clerk presented a records-preservation plan and the commissioners approved a contract with a preservation company to preserve probate records beginning with approximately 1980 and working backward.
The Titus County Commissioners Court on Aug. 2025 approved the county clerk's records-archive plan for fiscal year 2026 after the county clerk explained a new preservation contract will allow the office to preserve more documents at lower cost.
Why it matters: the county clerk said the new vendor offered preservation services at a lower price than the previous provider, which enabled the office to accelerate preservation of probate records beginning with records from about 1980 and working backward. The clerk told the court that some very old records (for example, 1895–1900) were not preserved before being bound and are not currently available in the digital archive.
Details and vote County Clerk (name not specified on the record) described the plan, said it will start with probate records circa 1980 and work backward because more recent documents are requested more often, and asked the court to approve the preservation contract and plan. Commissioner Parker moved to approve the records-archive plan; Commissioner Applewhite seconded the motion, which carried unanimously.
Discussion vs. decision Discussion on the item focused on cost savings from the new preservation vendor and the office's sequencing (starting with the most recent probate files). The court took formal action to approve the plan and authorize the county clerk to proceed under the negotiated lower-cost service.
Ending The county clerk and the judge confirmed the original plan documents will be available for signatures and the clerk will proceed with the preservation effort under the approved plan.
