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Select board approves updated credit-card policy after revisions to oversight roles
Summary
After discussing allocation limits and who should approve account adjustments, the select board approved an updated town credit-card policy and asked that the finance director consult with the town administrator on adjustments.
The Swansea Select Board voted to approve an updated town credit-card policy after discussion about where oversight authority should sit between the town administrator and the finance office.
Board members said the prior policy placed significant oversight with the town administrator, then a draft shift moved much responsibility to the finance director and an assistant. A select board member said, "I prefer if it's made in consult with the town administrator ... so that you can be aware of what those changes are, and make the board aware." The board instructed that adjustments to department allocations should be made by the finance director in consultation with the town administrator.
The board also discussed statement timing and vendor deadlines; a participant said staff would have the full 30 days to produce statements and that there is a deadline for submission so statements cannot be delayed indefinitely. After discussion, a motion to adopt the revised policy was seconded and approved by voice vote.
Officials indicated the board expects follow-up reporting if there are future concerns about the policy's operation.
