Clallam County fair officials told commissioners on Aug. 4 that the county's 2025 fair preparations are substantially complete, with entertainment, vendors, carnival and many contracts in place and new steps to improve contract timing, ticketing and biosecurity.

Staff reported all major entertainment contracts were issued and payment provisions set so performers receive payment at the conclusion of their performances. "This year we will have no contracts that will be paid after the fair," a county staff member said, noting an administrative effort to avoid post-fair contract processing.

Ticketing and payments: Staff said credit-card processing was expanded from a pilot to all ticket gates (except one 4-H gate) and that fair merchandise sales would be card-only to improve accountability and receipts. IT staff tested network and payment systems ahead of the event.

Vendors, carnival and exhibitors: The carnival, food vendors and most midway and exhibition vendors were contracted and insured. Staff said several exhibition barns are at or near maximum capacity, and fair staff and superintendents are working to manage space, especially if the higher-than-normal numbers continue.

Camping and RVs: Organizers said campgrounds are completely full inside and out, with a waiting list, and that larger RVs are creating new logistical challenges. The city has agreed to support overflow plans, such as limited camping in a nearby irrigated soccer field when needed.

Biosecurity and public safety: The fair has updated biosecurity measures following state veterinary guidance, including new handwashing posters for barns and coordination with the county fair vet. The county also budgeted for first responders and security services; the city and sheriff's office will coordinate EMS and security coverage.

Fair staffing and volunteer support: Staff and commissioners praised volunteer efforts and community partnerships, particularly for the rodeo and junior rodeo. Staff said they interviewed candidates for a fair coordinator and expect to complete that hiring after candidates submit a project package.

Why it matters: The report indicated the fair is on track financially and operationally despite higher costs for production and increased exhibitor and camping demand. Staff said they will continue to monitor space allocation, security and vendor compliance to ensure a safe, well-run event.

Next steps: Staff will finalize remaining documentation (insurance certificates, food handler permits), complete the fair-coordinator hiring process and manage last-minute operational details; no changes to major contracts were indicated during the Aug. 4 session.