The Johnson County Board of County Commissioners unanimously approved an increase in expenditure authority for the term-and-supply contract with DH Pace Company for on-call door repair and maintenance services.
Commissioner Allenbrand moved to increase the contract by $175,000, for a revised total not to exceed $300,000 for the current contract term and remaining renewal options; Commissioner Myers seconded the motion. The clerk recorded a 7'0vote in favor.
Why it matters: Facilities staff said the larger contract allows expanded preventive maintenance (PM) and vendor-provided training that could reduce emergency calls and long-term responsive repair costs, particularly at after-hours incidents in health and care facilities.
Staff presentation and discussion: Matthew ("Matt") Dedeky from Facilities Management explained that the briefing sheet's statement saying the contract "will reduce operating expenses" should read "may reduce"; the expectation is that improved preventive maintenance and updating programmatic elements should lower the number of reactive service calls over time. Dedeky said the contract increase covers additional doors that will be added into the county's portfolio during the contract term.
Commissioner questions focused on training and cost-effectiveness. Dedeky said vendor training is specific to the county's door equipment, which is more targeted than general training offered by community colleges, and that Facilities considers education reimbursement and other outside training options as complementary. Commissioners also noted that emergency door failures often occur after hours and that on-call service reduces operational disruption.
Fiscal and procedural notes: Facilities staff confirmed the requested increase exceeds departmental approval thresholds and therefore required board approval, and that funding is within the department's budgetary scope although it exceeded the $150,000 approval limit for this contract action.
Outcome: The motion passed unanimously and staff were directed to proceed with the contract increase and incorporate vendor training and preventative maintenance as described.