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Town website update aims to streamline posting of minutes, onboarding and public information
Summary
Town staff reported a nearly complete new website and plans to use it to improve timely posting of meeting agendas and minutes, provide volunteer onboarding materials, centralize committee information and add a calendar and building-reservation guidance.
Staff told the Select Board the new town website is ready for launch pending domain and technical work and will include features intended to improve compliance with Right-to-Know posting timelines and to make committee onboarding clearer.
Why it matters: The website will centralize agendas, minutes and a volunteer/board information page with job descriptions and links to the New Hampshire Municipal Association (NHMA) volunteer manual. Staff said the site can be used to train new members and reduce posting delays the town experienced when individuals lacked access or technical familiarity.
Features and process: Staff said committee secretaries will have the option to post directly once trained, but committees with members uncomfortable with technology can instead send materials to staff (or named town staff) to post. The site will include a calendar toggle (month/list views) and a page explaining how to reserve town buildings, plus a volunteer recruitment page and materials on legal responsibilities and Right-to-Know obligations.
Next steps: Staff plan training for committee secretaries, to implement a posting checklist and to publish onboarding materials by town meeting so new members will have clear guidance on duties and legal responsibilities. The Select Board discussed preparing a code-of-conduct and onboarding materials for appointed volunteers (employees covered by personnel rules were noted as separate).
