Council amends drinking‑water contract to align work with grant reimbursement

The council approved Resolution 2025‑27, amending the scope of services in the memorandum of agreement with Matt Gay and Associates for the town’s drinking‑water asset inventory assessment so the town can claim reimbursement under a state grant program.

Why it matters: the amendment allows the town to be reimbursed for valve exercising work and the purchase of a valve‑exercising machine that the state program (referred to in the meeting as NCTEQ) deemed eligible, including some work already completed. The change aligns the contract scope with the grant’s allowable expenses.

Staff presentation: Randy explained the town had begun an asset inventory assessment and later secured a grant; the expenses and the original scope did not match, so the state program permitted an amendment enabling reimbursement. “NCTEQ is allowing us to amend our agreement with MacGay and associate for scope of work or services so that we can be reimbursed for the work that we've done via that grant,” Randy said.

Council action: after questions from councilmembers about whether the amendment covered work already completed, the council moved, seconded and approved Resolution 2025‑27 by voice vote. The record shows the motion carried; specific individual roll‑call votes were not read into the transcript.

Authorities and contractors referenced: the memorandum of agreement is with Matt Gay and Associates (transcript spelling varied); the state program that authorized the amendment was referenced in the meeting as NCTEQ. The amendment specifically adds the valve‑exercising program and related equipment to the contract scope so those expenses qualify under the grant.