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Council approves $10,000 ARPA change order, certifies substantial completion of roof replacements
Summary
Council approved a $10,000 change order for ARPA-funded roof replacements covering unforeseen roofing repairs on 12 houses and adopted a certificate of substantial completion for the asphalt-shingle roof work; staff said the funds covered rot, decking replacement and additional labor.
The New Iberia City Council approved a $10,000 change order and a certificate of substantial completion for an American Rescue Plan Act-funded home-repair project that replaced asphalt-shingle roofs on a set of properties serving seniors, low-income and disabled residents.
City staff told the council the contractor encountered unforeseen conditions while working on roughly a dozen houses: multiple built-up roof layers at some homes, rotted decking and other deteriorated materials requiring extra labor and some material replacement. Staff said the $10,000 total represented the additional costs spread across 12 roofs.
Councilman David Merrill moved the main motion concerning the change order; council discussion included requests to see before-and-after photos from the contractor and reminders that the next phase of the ARPA-funded program will go to bid within weeks. Staff said the next package of work will include painting, installation of handicap ramps and shutter replacement and that seven ramps remain in that group; they estimated roughly 120 days for completion of that next contract after award, noting rain delays can extend timelines.
The council also adopted a resolution approving the certificate of substantial completion for the asphalt-shingle roof replacements, which staff said would allow the city to move forward with warranty and final invoicing steps and put the next package out to bid.
Why it matters: the project used ARPA funds for targeted home repairs in neighborhoods with vulnerable residents; the additional change order covered unforeseen structural and material conditions discovered once roofs were opened during replacement work.
Details and follow-up: Staff said some houses had four or five layers of existing roofing product, requiring more work than projected; roof crews documented conditions and logged labor and material costs. The council asked for documentation and photos; staff indicated prior and after images were available and that metal roofing work will begin next, where they also expect to encounter some rot and deterioration on older homes but have unit prices and logs for those repairs.
Council action: The council moved and seconded motions to approve change order number 1 and the certificate of substantial completion on the ARPA-funded "1 block at a time, 1 home repairs" project; the clerk called for machine votes and the council recorded the action on the minutes. Staff will proceed to advertise the next contract to finish painting, ramps and shutters and monitor contractor performance on the completed roof replacements.
