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Borough to roll out new agenda meeting management center for council meetings
Summary
A borough staff member demonstrated a new public agenda portal that officials say will consolidate council agendas, attachments, recordings and minutes and go live for the August meetings; boards and commissions are scheduled to move later in the year.
A staff member for the borough demonstrated a new “agenda meeting management center,” saying it will be live for the August borough council meetings and that council agendas and related materials will be consolidated in the public portal.
The portal, designed in partnership with CivicPlus, centralizes agendas, agenda packets, attachments, meeting recordings and minutes in one place so residents and researchers can find materials without navigating multiple website folders or an external YouTube channel, the staff member said.
During a walkthrough, the staff member showed a calendar view that links to specific meeting dates, an agenda packet viewer with a page list and table of contents, and icons that note when recordings are available. “All the meetings, this month for a borough council will be located only in the new agenda meeting management center,” the staff member said. The presenter demonstrated jumping from a calendar date to an agenda packet, opening attachments from the sidebar, and using a simplified meeting overview that lists sections and attachments.
The staff member said recorded meetings posted to YouTube will be linked directly from the portal so users reviewing past meetings do not need to visit the YouTube channel separately. The presenter also showed that minutes can be uploaded to the same meeting entry; as an example, the minutes for a June committee meeting were already placed in the portal.
Account creation is optional for the public but will be required for the boards portal, the staff member said. The boards portal — which the presenter said staff and council will use to keep notes and other internal functions — will be the subject of separate training. “We will do training at a later time on the board's portal,” the staff member said, and added that additional training for staff and council members will be scheduled soon.
The presenter said the borough is already placing many boards and commissions meetings in the new center and expects to move them officially by the last quarter of the year. The staff member encouraged anyone with questions to reach out and said they worked with CivicPlus on design and implementation. “Everything you need to do is available in the public portal,” the staff member said.
This demonstration was informational; no motions or formal votes were taken. The staff member closed by inviting follow-up questions and reminding users to “stay cyber safe.”
