Commission asked to ratify $11,680 emergency rooftop HVAC replacement at police department

Director Tate reported that a rooftop heat-pump package serving the Red Bank Police Department detectives’ offices experienced severe efficiency decline, producing indoor temperatures “as high as 87 degrees” on peak days. After soliciting three quotes and receiving administrative approval, facilities staff procured an emergency replacement from Bailey's Heating and Air for $11,680 and installed the rooftop package on or about July 23; Tate asked the commission to ratify the expense under emergency purchasing procedures. The nut graf: Staff said the unit’s performance had reached a point that employee working conditions were materially affected and that the replacement was budgeted in the FY26 facilities maintenance line for heat and air system repairs and replacements. Tate said department personnel had endured uncomfortable conditions while repairs were arranged. He told the commission the replacement aligns with budgeted provisions and that staff followed emergency procurement rules; he requested commission ratification of the expenditure. A commissioner acknowledged the emergency and staff’s efforts to secure quotes and make the replacement, noting the purchase exceeded the normal administrative threshold by about $1,600. Ending: The item was listed on the consent agenda (Resolution 25-1818) for ratification; no formal roll-call vote occurred during the work session. Staff will bring the ratification for formal action at the regular meeting as required by emergency purchasing procedures.