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Board reviews trimmed strategic plan; staff flag survey, PowerSchool and testing data issues
Summary
Board members discussed a revised, streamlined strategic plan Aug. 5 and raised concerns about survey design and data platforms, including PowerSchool, testing windows and stakeholder survey validity; staff said they will provide corrected links, further documentation and plans for survey methodology and data access.
Board members discussed revisions to the district’s strategic plan and asked for more clarity on supporting data, survey methods and information systems during the Aug. 5 meeting. Staff said the plan being presented was the shortened version and that a longer document with details would be posted for board and public review; members reported link permission issues and requested corrected attachments.
Why it matters: The strategic plan sets long‑term priorities and measurable outcomes; the choice of data platforms and survey methods affects what staff measure, how results are compared across schools and how the plan’s progress is reported.
What the board asked and what staff said - Access to plan materials: Several board members said links provided in the packet were inaccessible; staff agreed to email the full plan as an attachment and post corrected links.
- Data platforms and survey design: Board members asked how PowerSchool or other student information systems (SIS) and stakeholder survey platforms (Qualtrics, Microsoft Forms, etc.) will be used to collect and validate data. Staff said PowerSchool is the district’s SIS and that statewide discussions are underway about consolidating platforms; survey design options include anonymous surveys or secure links tied to district emails to track response demographics and send targeted reminders.
- Testing windows and comparability: Board members raised concerns that schools administer state or district tests at different points in long testing windows, which can affect comparability (instruction received prior to testing can vary) and student stamina if multiple tests are scheduled in one day. Staff said they have examined testing scheduling effects and will consider scheduling practices for the coming year to limit fatigue and make school‑to‑school comparisons more consistent.
Next steps: Staff said they will fix access to plan files, provide more detail on survey methodology and data collection procedures, and bring follow‑up materials or subcommittee review prior to a final vote on the streamlined strategic plan.
