Supervisor raises FOIA concern over retreat-to-special‑meeting notice; board postpones approval of related minutes

A Greensville County supervisor on Aug. 4 requested documentation after saying he had not received required notice for a retreat that the county attorney had treated as a special meeting. The supervisor asked staff to provide copies of the posting and board notifications before the board approved minutes from the meeting in question.

Supervisor Kane (Greensville County Board of Supervisors) said he received a July 3 notice that referred to a special meeting and that, under the Virginia Freedom of Information Act, a change from a retreat to a special meeting requires notification to each board member at least three working days before the meeting unless the notice is waived. He told the board he had not been directly contacted before the special meeting and requested copies of the posted notice and the posting date.

County staff responded that the notice had been posted on the two bulletin boards outside the county government building, on social media and on the county website; they said they would provide the requested documentation to Kane. After discussion, the board approved the consent agenda but agreed to exclude the special‑call minutes for July 8–9 from that approval pending the documentation Kane requested.

At the meeting, staff also confirmed that the agenda posted for the special meeting had included a closed session to discuss personnel matters, which should be specified in the public notice. The board’s interim action was to approve the remainder of the consent agenda while deferring final approval of the special‑meeting minutes until the requested postings and any related phone notifications could be produced.