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Treasurer requests pay bump and title change for deputy; commissioners agree to reclassify role
Summary
Dearborn County Treasurer Hailey Hatfield asked commissioners to upgrade her first deputy Jacob Billman's title to reflect expanded office-management duties and to increase pay; commissioners signaled support and agreed to change the job title to "office manager," with the pay/position change to be processed through personnel procedures.
Hailey Hatfield, Dearborn County treasurer, requested a salary adjustment and a title change that would recognize the expanded duties of her lead staff member, Jacob Billman.
Hatfield described Billman as responsible for day‑to‑day office management and bank-reconciliation work that keeps tax-collection calendars and customer service functioning. She said the job includes daily reconciliation of the general deposit account and resolving department receipt errors. "He is a very important part of my office...I would be lost without him," Hatfield said.
Hatfield requested either a salary increase, a reclassification to "First Deputy/Office Manager," or creation of an "Office Manager" title with a stipend so the role’s compensation reflects the added responsibilities. Commissioners discussed options: changing the job title, applying a stipend or formalizing a new job description. One commissioner said the board was comfortable making the title change to "office manager," leaving pay and classification details to human-resources and budget processes.
Commissioners asked staff to prepare the job-description change in a way that preserves internal pay equity and avoids unintended impacts on other deputy positions. No formal vote was taken at the meeting; Hatfield said she would follow up with county personnel to arrange the administrative change.
Why it matters: The treasurer’s office is responsible for tax billing and cash handling; the request is framed as a retention and operational-stability measure for a key employee whose job includes duties beyond the existing classification.
Details: Commissioners noted there was $10,000 included in the treasurer’s budget to address potential pay adjustments; Hatfield said the office has heavy postage and mail-handling costs that are fixed by law and that the position helps keep operations current.
