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Committee reviews federal-fiscal compliance and reimbursement policies; asks staff to post whistleblower notice online
Summary
Policy 626 (federal fiscal compliance) and Policy 626.1 (travel reimbursement for federal programs) were reviewed; staff said the policies reflect routine federal updates, that the district will post required whistleblower notices on the website and that the superintendent remains the federal programs contact.
The policy committee reviewed updates to Policy 626, covering federal fiscal compliance, and Policy 626.1, addressing travel reimbursement for federally funded activities.
Dr. Kelly Hoffman said the changes in 626 were largely routine adjustments tied to federal program requirements and audit expectations, but added the policy now calls for mandatory reporting of violations and for the district to provide written notification to employees about whistleblower protections. Hoffman noted the district does not yet have an updated employee handbook, so staff recommended posting required notices on the district website now and adding the notice to the employee handbook later when it is completed.
On Policy 626.1, the committee discussed wording about the “validity of payments for travel” and whether that language should reference the district’s existing travel-reimbursement policy. A committee member suggested language tying determinations of validity to the superintendent or designee and referencing the district reimbursement policy; Hoffman agreed to carry a cross-reference to the reimbursement policy to reduce redundant updates.
Committee members asked whether the superintendent should be designated "or designee" for the district contact line in the policy; Hoffman explained the superintendent is the reporting contact in practice but may designate staff to perform the work. The committee directed staff to post required whistleblower notifications on the district website now and to submit any revised language to solicitor review as needed. No final policy adoption was recorded on Aug. 4.
