Board authorizes RFP for deep‑building feasibility study, sets $50,000 cap

The Smith Vocational and Agricultural High School Board of Trustees authorized staff to proceed with a request for proposals for a deep‑building feasibility study and strategic planning work, approving a not‑to‑exceed budget threshold of $50,000 for the RFP stage. Trustees directed staff to return with procurement‑compliant bid documents and clarified that any award would follow city procurement thresholds.

The RFP scope described in meeting materials includes stakeholder interviews, document review, development of feasibility options and a recommendation to the board. The board’s authorization permits staff to simplify the RFP where appropriate and to break the work into discrete bid packages if that will lower costs or improve vendor response.

Trustees discussed procurement thresholds and whether a simpler solicitation process could be used for a smaller engagement. One trustee asked whether the district should seek limited quotes rather than a full RFP; staff confirmed they would consult the city procurement officer to ensure compliance with municipal procurement rules and that bidding thresholds would determine whether a formal RFP was required.

The motion to proceed with an RFP and to set the not‑to‑exceed amount at $50,000 was moved, seconded and approved. The board asked that the facilities subcommittee and staff refine the scope and come back with a recap and recommendation at the next regular meeting or a special meeting of the subcommittee as needed. The board also requested the procurement officer and finance staff be present for the next procurement discussion to confirm thresholds and funding sources.