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Committee refines records-retention draft; asks superintendent and technology director to confirm backups and email retention
Summary
Committee edited the records-management draft to remove a mandatory clerk assignment for the custodian of records, asked the superintendent and technology director to confirm disaster-recovery procedures and backup practices, and discussed seven-year email retention and routine electronic destruction safeguards.
Policy committee members on Oct. 5 reviewed a proposed records-retention and records-management policy and instructed staff to clarify procedures for disaster recovery, backup retention, and email destruction practices. The committee also recommended removing a strict requirement that the board clerk serve as the custodian of records and instead place the custodian under the supervision of the superintendent.
Committee members noted the district maintains two fireproof, waterproof vaults for physical records and that a public-records coordinator exists, but they raised questions about whether formal procedures — including a written disaster recovery plan and a documented public-records…
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