Procurement staff open RFQ for Bay Oaks pool rehab; one bid received

Contract and procurement staff opened the request for qualifications (RFQ) 20 510AD on Thursday, July 31, 2025, seeking engineering design and construction oversight for the Bay Oaks Community Pool Rehabilitation Program, and recorded a single bid from Arch Quantic's Associates. "Good afternoon. Today is Thursday, 07/31/2025, and the time is 01:15. My name is Debbie Glavin. I'm the contract and procurement specialist, and with me today is Lisa Hollywood. I would like to welcome you to the RF Q opening for RF Q 20 510AD, the Bay Oaks Community Pool Rehabilitation Program," said Debbie Glavin, contract and procurement specialist.

The RFQ was issued the same day it was opened and was due at 12:30 p.m. on July 31. "We received 1 bid today from Arch Quantic's Associates, and the bid is complete," Glavin said. The solicitation's stated scope is engineering design and construction oversight for the Bay Oaks pool rehabilitation program; the transcript does not include additional technical or budget details.

According to staff remarks, the next step is evaluation by a selection committee and a rankings meeting set for Aug. 15 at 10:15 a.m. "The next step is the bid process will be go to the selection committee. They will evaluate all the the this 1 proposal," Glavin said. The RFQ opening ended with staff noting the rankings date and adjourning the opening; no award or committee decision was made at the session.

No additional bidders, protest, or funding source information was stated in the RFQ opening. Lisa Hollywood was present during the opening; she was introduced by Glavin but did not speak on the record during the recorded segment. Further details about evaluation criteria, committee members, contract terms, or the procurement schedule beyond the Aug. 15 ranking were not specified in the transcript. The procurement office must complete the committee evaluation and any required internal approvals before an award is announced.