The Village Board on July 28 awarded the 2025 street maintenance project base bid and selected alternates to Payne & Dolan and approved a sidewalk replacement contract following a single responsive bid.

Street maintenance
Public Works staff reported a bid opening on July 24. The low and responsive bidder for the base package — resurfacing and spot repairs on several streets — was Payne & Dolan with a base bid of $217,503, close to the pre‑bid estimate. The board approved the base bid and directed staff to include alternates where feasible. Alternate 1 (Saint Francis Street work) and Alternates 2 and 3 (miscellaneous patches and the treatment plant driveway) were discussed; staff also secured a supplemental unit‑price item for future repairs in 2026–2027 at set unit rates so the village can call on the vendor for patch work without requiring a separate full competitive bid.

Sidewalk replacement
Staff received one timely bid for identified sidewalk segments and recommended awarding the 2025 sidewalk replacement contract to Town & Country (bid of $32,000). The board approved that award and directed staff to notify affected property owners consistent with the village sidewalk policy; homeowners typically pay 50% of replacement costs where policy requires shared cost.

Funding and budget discussion
Board members discussed options for paying the incremental cost of the selected alternates and the supplemental pricing. Staff explained the village can use fund balance or borrow for capital maintenance; trustees expressed a preference to borrow for pavement maintenance if needed, to preserve general fund balance for other priorities and to avoid compressing next year’s capital plan. Trustees asked staff to bring final financing options and the bid tabulation to the next meeting.

What was decided
The board awarded the 2025 street maintenance contract to Payne & Dolan (base and selected alternates and supplemental unit pricing) and awarded the sidewalk replacement contract based on the single responsive bidder; staff will coordinate contract finalization and homeowner notifications under the sidewalk policy.