The Village Board on July 28 authorized staff to issue bid documents for a combined new Village Hall and Police Department building after the architect completed a detailed review of construction documents.

Village Administrator and staff said the design team completed a line‑by‑line review of the hundreds of pages of construction documents and that several clarifications remained to be incorporated. The board directed staff to proceed with solicitation of bids once those items were incorporated.

Timeline and process
Staff outlined an expected schedule: bids will be solicited after the remaining clarifications are made, a bid review is planned for late August, and the board expects to receive a recommended bidder at the September village board meeting. Trustees said they will evaluate bid results against budget constraints and are open to discussing alternatives if bids exceed available funding.

What was authorized
The authorization covers the issuance of formal construction bid documents; it does not bind the village to accept any bid, nor does it approve a construction contract or final financing. Trustees asked staff to provide final cost estimates and identify alternatives before committing to an award.

Why it matters
The combined building will house village administration and the police department. The village has worked with an architect and reviewed the documents with external design reviewers and an internal neighbor with municipal plan experience, and staff said the documents will be publicly available for review at Village Hall.

Next steps
Village staff will confirm final clarifications with the architect, issue bid documents, and return to the board with bid results and a recommendation in September.